Articles

Pricing model for “Software-as-a-Service” businesses

Accounting processes for online sellers of digital services and software subscriptions can vary, depending on the exact nature of their business model and processes these sellers have in place. For such businesses, we offer our services, based on a “base fee + additional services” model.

Base fee

The Base Fee of €99 per month covers the following accounting services.

  • Booking up to 1,500 sales invoices monthly
  • 2 Bank accounts / Payment Service Provider accounts
  • 1 sales channel (in case your various sales channels are all linked to one software (e.g. Quaderno or Paddle), they shall be considered one sales channel
  • Mini One-Stop-Shop (MOSS) declaration once per quarter

In case you do not give us access directly to your sales software (such as your Shopify account), you need to provide us your sales data each month:

  1. Detailed sales data in this format.
  2. Detailed payment data. All payments must be clearly connected to concrete sales transactions.

Additional services and fees

Additional fees are charged only in the case they specifically apply to your business model. The additional fee rates shall be fixed in our contract with your company. In case your business grows or your business model changes, please let us know, so we could adjust the additional fees if needed.

Additional fees for SaaS business models are given in the table below

Additional accounting fees for SaaS businesses

ServiceDetailsAdditional charge per month
Additional sales channelsA “channel” can be an e-commerce platform such your own website(s) or Shopify or any other additional tool you use to sell your services.

Extra charge applies if you sell your services in different channels.

In case your services in various sales channels are all linked to one software (e.g. Quaderno or Paddle), they shall be considered one sales channel.

€45 per each additional sales channel
Processing more than 1,500 sales invoices per monthYou can give e-Residency Hub access to your sales platform, in order for us to extract your sales data.€25 in case your company has in total 1,501-2,000 transactions per month

Additional €25 for each additional 500 transactions (starting from the 1st transaction that exceeds the limit).

 

More than 25 purchase invoices per monthIn addition to invoices we also accept receipts  (e.g. hard copy paper slips, issued by the seller’s or service provider’s cash register).€25 in case your company has in total 26-50 purchase invoices per month

Additional €25 for each additional 25 invoices (starting from the 1st invoice that exceeds the limit)

 

More than 2 bank accounts (or payment service provider accounts)€25 for each additional account
More than 3 currency+bank account sets.For example:

1.       Transferwise account in USD

2.       TransferWise account in EUR

3.       Transferwise account in GBP

4.       Payoneer account in USD

5.       Payoneer account in EUR

Equals total 5 currencies

€25 for each additional currency/account set

Example

A company sells subscriptions to their services on 2 different websites. These websites are not linked to Quaderno or Paddle.

  • They have 1,530 sales transactions and invoices per month
  • They have 30 purchase invoices
  • 3 accounts: TransferWise, PayPal and Payoneer
  • 4 currencies in total:
    • TransferWise account in USD
    • TransferWise account in €
    • PayPal account in USD
    • Payoneer account in GBP

The monthly accounting costs for such a company would be the following

Base fee for SaaS companies€99
+1 extra sales channel€45
1,501-2,000 sales transactions€25
26-50 purchase invoices€25
+1 additional bank account€25
+1 additional currency€25
Total monthly cost for services €244
Estonian VAT of 20%€48.80
Grand total€292.80